Notification of Revisions to Bylaws
(establishment of Overseas Members and discontinuation of Associate Members)
Revisions to the Bylaws of the Japan Neuroscience Society will be in effect beginning January 1, 2018. Please make sure to read the new Bylaws.
[Summary of Revisions]
- New member categories (Overseas Regular Members, Overseas Junior Members, and Overseas Student Members) have been added. Members living outside of Japan may select any one of these three categories. The annual fees are as follows: Overseas Regular Members, 5000 JPY; Overseas Junior Members, 3000 JPY; Overseas Student Members, 1000 JPY. Please note that Overseas Members will not receive the Neuroscience News.
- The Associate Member category (those who live outside of Japan, who were not Japanese citizens) will be discontinued. Current Associate Members will lose their status three years after their registration date. Associate Members seeking to become a Regular/Overseas Regular Member, Junior/Overseas Junior Member, or Student/Overseas Student Member will require a nomination from a current Regular/Overseas Regular Member. However, membership fees will be waived.
- “Studying abroad” will no longer be considered a valid reason for a leave-of-absence, given the establishment of Overseas Membership categories. A leave-of-absence will be granted for maternity or child-care leave or on a case-by-case basis approved by the Director of General Affairs (medical leave-of-absence, for example). Members currently on a leave-of-absence for studying abroad may do so until December 31, 2017.
*Differences in membership fees will not be refunded nor will additional payment be required if a change in membership categories occurs before the end of the year.
Bylaws of the Japan Neuroscience Society
Enacted April 25, 1974
Last revised July 21, 2017
Part I General Provisions
Article I (Name)
The name of the society shall be the Japan Neuroscience Society (Nihon Shinkei Kagaku Gakkai) (hereinafter, the Society).
Article II (Location of Offices)
The offices of the Society shall be situated in a location to be determined by the Board of Directors.
Article III (Objectives)
The Society’s objectives shall be to facilitate the synergistic development of research and education in all areas of neuroscience.
Article IV (Activities)
The Society shall conduct the following activities in order to achieve the objectives stipulated in the preceding Article.
- The Society shall hold an Annual Meeting to provide an opportunity for its members to present and discuss their achievements, and shall also hold ad-hoc events such as presentation meetings, academic lectures, workshops, etc., as required
- The Society shall publish newsletters, journals, and other publications, and shall also be engaged in other public relations activities
- The Society shall collaborate with international neuroscience academic research organizations such as the International Brain Research Organization as a corporate member.
- The Society shall engage in all relevant domestic studies, implement beneficial activities, and promote international exchange in order to achieve the objectives stipulated in the preceding Article.
Part II Membership
Article V (Members)
- Society membership shall consist of Regular Members, Overseas Regular Members, Junior Members, Overseas Junior Members, Student Members, Overseas Student Members, Senior Members, Honorary Members, and Supporting Members.
- Members shall consist of individuals currently involved in neuroscience or related fields and who agree with the tenets of the Society. All Regular, Junior, Student and Overseas Members shall be recommended by one Regular Member or Overseas Regular Member who is qualified to make such a recommendation, and is registered with the Society.
- Regular, Junior, and Student Members residing outside of Japan may become Overseas Regular, Overseas Junior, or Overseas Student Members.
- Junior and Overseas Junior Members shall consist of former Student Members who have lost their eligibility for Student Membership. Said members may be recommended by one Regular or Overseas Regular Member who is qualified to make such a recommendation and is registered with the Society. Eligibility for the Junior and Overseas Junior Membership shall only be valid for five years after the individual has lost his or her eligibility for Student or Overseas Student Membership.
- Student and Overseas Student Members shall be enrolled in graduate school, university, or college and be engaged in the study of neuroscience or related fields. Said members shall be recommended by one Regular or Overseas Regular Member who is qualified to make such a recommendation, and is registered with the Society.
- Senior Members shall consist of individuals 65 years of age and older who have applied to the Society to be Senior Members after being Regular Members for no less than 15 years without unpaid membership fees.
- Honorary Members shall consist of individuals who accepted the Society’s offer to be Honorary Members. The Society may offer Honorary Membership to Members who are over 65 years old and have served as President of the Society, President of the Annual Meetings, or editor-in-chief of Neuroscience Research. Honorary Members shall be exempt from payment of all applicable membership fees.
- Supporting Members shall consist of individuals or organizations interested in and supportive of the activities of the Society.
- All members stipulated herein shall pay all applicable enrollment and membership fees as prescribed by the Society.
- Procedures for readmission following cancellation of membership shall be prescribed in the Supplementary Provisions.
Article VI (Membership)
- Membership to the Society shall be lost when a member notifies the Society of his or her intention to cancel membership, or upon the death of a member. Membership shall also be deemed lost when a member fails to pay all applicable membership fees for two consecutive years.
- Upon a decision by the General Assembly, the Society may strip individuals of their membership if they damage the Society’s honor or act against the Society’s tenets.
- Members shall be exempt from payment of membership fees while undertaking a leave-of-absence from the Society. The procedures for such leave-of-absence shall be prescribed separately.
Part III Officers and Committee Members
Article VII (Election of Directors) Regular, Overseas Regular, Junior, Overseas Junior Members shall belong to one of the panels established by the Society. The directors of the panels (hereinafter, Panel Directors) shall be elected from eligible candidates based on voting by Regular, Overseas Regular, Junior, and Overseas Junior Members. The Board of Directors shall approve the candidates (among Regular or Junior Members) for Panel Directors based on recommendations from the Nominating Committee or Regular and Junior Members, or through self-recommendation. Regular, Overseas Regular, Junior, and Overseas Junior Members may elect and vote for all Panel Directors. The number of Panel Directors shall be prescribed separately. The term of office of each Panel Director shall be three years, and each Panel Director may be elected for a maximum of two consecutive terms. The term in office as the Journal Director, the Meeting Director and the Recommended Director shall not be counted toward the term in office as a Panel Director.
Article VIII (Appointment of Journal Director and Meeting Directors)
- The editor-in-chief of the journal Neuroscience Research shall be appointed as the Society’s Journal Director.
- The Presidents of the Society’s Annual Meeting for the previous, current, and subsequent years shall be appointed as Meeting Directors.
Article IX (Appointment of Recommended Directors)
The President of the Society may appoint a number of Recommended Directors on the authority of the Board of Directors in order to promote appropriate administration of the Board of Directors. The term of office of the Recommended Directors shall be three years, and Recommended Directors may be elected for a maximum of two consecutive terms.
Article X (President of the Society)
The President of the Society shall serve as the representative of the Society and be responsible for all management and administration of the Society.
Article XI (Vice President of the Society)
The Vice President of the Society shall assist the President of the Society and execute the duties of the President of the Society for the President in case the President is not able to perform the duties.
Article XII (Election of the President of the Society)
The President of the Society shall be elected from among Regular Members by a vote taken from the Panel Directors as stipulated in Article VII, the Journal Director stipulated in Article VIII, and the Meeting Directors in Article VIII. The President’s term of office shall be three years, and the President may be elected for a maximum of two consecutive terms.
Article XIII (Election of the Vice-President)
The Vice President(s) shall be elected from among Regular members by the Board of Directors on the basis of the recommendation by the President of the Society. In case there is more than one Vice President, the President shall elect the First Vice-President, who will act for the President as needed, with the approval of the Board of Directors.
Article XIV (President of the Annual Meeting)
The President of the Society’s Annual Meeting shall be responsible for planning and organizing the Annual Meeting of the Japan Neuroscience Society under the instruction of the President of the Society.
Article XV (Appointment of the President of the Annual Meeting)
The President of the Society shall appoint the President of the Annual Meeting with the authority of the Board of Directors.
Article XVI (Honorary President)
With the authority of the Board of Directors, the Society may bestow the title of Honorary President on members who have served as the President of the Society or as the President of the Annual Meeting, and who have been judged as having made an exceptional contribution to the development of the Society.
Article XVII (Election of the Auditor)
The Auditor evaluates the financial assets and account execution of the Society. There shall be two Auditors. The Directors of the society and their relatives, individuals with special ties to or a special interest in the Society, and employees of the Society may not be elected as Auditors.
Article XVIII (Establishment of Committees)
The following committees shall be established within the Board of Directors.
- Executive Committee The President of the Society shall act the chair of the Executive Committee. The Committee shall consist of the President, the Vice Presidents, the Annual Meeting Directors, the Director of General Affairs, and the Treasurer. The chairs of other committees shall be added to the members of the Executive Committee if deemed necessary. The Executive Committee shall be responsible for developing plans for the Society’s activities, and shall submit these plans to the Board of Directors.
- Nominating Committee
The President of the Society shall act as the chair of the Nominating Committee. The Nominating Committee shall consist of a total of six members including five members elected by the Directors of the Society. The Nominating Committee shall recommend candidates for functions including Panel Directors (at least twice the number of Directors), as various awards and prizes, and those for review committee members of scientific research grants, to the Board of Directors.
- Election Management Committee The Election Management Committee shall consist of three members elected by the Board of Directors on the basis of recommendations by the President of the Society. The chair and the vice chair shall be elected by Committee members. The Committee shall manage the election of the Panel Directors.
- Program Committee The President of the Annual Meeting shall appoint a chair and members of the Program Committee of the Annual Meeting. The Program Committee shall be responsible for planning all programs of the Annual Meeting.
- Website Committee The Website Committee shall consist of the chair recommended by the President of the Society and appointed by the Board of Directors, and members recommended by the chair and approved by the Board of Directors. The Website Committee shall be responsible for editing articles on the website and determining the appropriateness of articles for publication.
- Neuroscience News Editing Committee
The Neuroscience News Editing Committee shall consist of the chair recommended by the President of the Society and appointed by the Board of Directors, and members recommended by the chair and approved by the Board of Directors. The Neuroscience News Editing Committee shall be responsible for editing news items related to neuroscience.
- Future Planning Committee The Future Planning Committee shall consist of the chair recommended by the President of the Society and appointed by the Board of Directors, and several members recommended by the chair and approved by the Board of Directors. The Future Planning Committee shall be responsible for deliberating various policies and measures required for the development of the Society and submitting these policies and measures to the Board of Directors.
- Neuroscience Research Committee The Neuroscience Research Committee shall be responsible for editing and publishing the Society’s journal, The Neuroscience Research. Election of the editor-in-chief of Neuroscience Research, who serves as the chair of the Neuroscience Research Committee, shall require recommendation by the President of the Society and approval of the Board of Directors. Election of the members shall be governed by the bylaws stipulated by the Neuroscience Research Committee.
Article XIX (Establishment of ad hoc Committees)
The Board of Directors may establish ad hoc Committees as required in order to conduct the activities prescribed in Article IV. Nomination of the chairs of the ad hoc Committees shall require recommendations by the President of the Society and approval of the Board of Directors.
Part IV Board of Directors and General Assembly
Article XX (Board of Directors)
The Board of Directors shall be responsible for managing the Society in addition to developing all policies and plans related to the Society. The Board of Directors shall also be responsible for administrating all of the Society’s activities. The Board of Directors shall consist of the directors appointed in accordance with Articles VII, VIII and IX, and the President and the Vice-President of the Society elected in accordance with Articles XII and XIII. The Board of Directors shall designate three Directors, each of whom shall take responsibility for the Society’s accounting, administration, and public relations activities, respectively. Said Directors shall be elected by the Board of Directors. All resolutions of the Board of Directors shall require the approval of the majority of all Directors.
Article XXI (General Assembly)
Important issues related to the Society’s activities and accounting, and any issues raised by the Board of Directors, shall be reported to, and deliberated by, the Society’s General Assembly. The President of the Society shall, in principle, convene the General Assembly once a year. An Extraordinary General Assembly can be convened, however, following the approval of the majority of Directors. All resolutions of the General Assembly shall be made following their approval by the majority of attendees of the General Assembly. Any changes to regulations of the Society, however, shall only be made in accordance with Article XXIV.
Part V Accounting
Article XXII (Revenue)
Society revenue shall be based on income from admission fees, membership fees, donations, and any other relevant income.
Article XXIII (Accounting Management)
The Treasurer shall be responsible for all Society-related accounting issues.
Article XXIV (Changes to Regulations)
The Bylaws of the Society shall only be revised following approval by the General Assembly. Resolution of any revisions shall require approval by two-thirds of the members attending the General Assembly. However, Supplementary Provisions may be revised following the approval by at least two-thirds of all Directors.
- The admission fee for the Society shall be 3,000 Japanese yen (JPY). Membership fees shall be 10,000 JPY per year for Regular Members, 5,000 JPY per year for Overseas Regular Members, 6,000 JPY per year for Junior Members, 3,000 JPY per year for Overseas Junior Members, 3,000 JPY per year for Student Members, 1,000 JPY per year for Overseas Student Members, 5,000 JPY for Senior Members (half of that for Regular Members), and 100,000 JPY for Supporting Members (split payments possible).
- Applications for Junior Membership will be accepted, from former and current Student Members who have lost or are expected to lose their eligibility as Student Members in or after January 2014.
- The Society shall ask the Regular members who satisfy the conditions to be Honorary Members, when they become 65 years old, about their intentions with respect to the Society for the following year.
- Honorary Members shall be announced in the Society’s website and the Neuroscience News, exempted from the membership fees, and invited to the Society’s Annual Meetings (including the social parties) free of charge.
- Upon their request, Regular Members can change their member category to Senior Members beginning the year after they become 65 years old.
- Senior Members shall be invited to the Society’s Annual Meetings free of charge (fees associated with social parties still apply).
- Members may take a leave-of-absence for a year from the Society when they take maternity or child-care leave, by submitting a leave-of-absence notification and having this approved by the Society. During the leave-of-absence, the member shall be exempt from paying membership fees, but shall be subject to restrictions regarding his or her membership rights. The leave-of-absence period can be extended for another year, via a notification and approval by November 30 of the year of the leave-of-absence, for up to a maximum of five years. Failure to receive approval notification of an extension from the Society, may result in the member losing his or her membership. The member shall submit a notification of return when ending the leave-of-absence. In this event, neither a recommendation by a Regular Member nor payment of a readmission fee shall be required.
- A person who has lost his or her membership can be readmitted to the Society following the payment of 3,000 JPY as a readmission fee in addition the membership fee equivalent to the membership category. However, a recommendation by a Regular Member shall not be required at the time of readmission. Regular Members who have been readmitted shall maintain their qualification to recommend new members during the current year.
- To be eligible to recommend new members, Regular Members and Overseas Regular Members must have paid membership fees for the most recent two years, including the current year.
- Regular, Overseas Regular, Junior, and Junior Overseas Members shall belong to one of the four panels stipulated below. i) Molecular/Cellular Neuroscience, ii) Systems Neuroscience, iii) Clinical/Pathological Neuroscience, iv) Other Fields in Neuroscience
- Eighteen Directors shall be appointed to serve as Panel Directors. Of the Eighteen directors, two Directors shall be assigned to each of panels i), ii), or iii). The remaining twelve Directors shall be assigned to each of the panels (i to iv) in proportion to the number of Regular, Overseas Regular, Junior, and Junior Overseas Members belonging to each panel (as of April 1 of the year of election). The number of Directors for each panel shall be rounded off to the nearest whole number. If after this process, the total number of directors is less than eighteen, the unassigned directors shall be assigned to the smallest panel among panels i) to iii).